Welcome Letter

We don’t want to take up too much time at the Captain’s meeting covering all the events going on at GBOF/It’s Canine Convicts! this weekend, so we’re including a lot of “need to know” information in this welcome letter instead. Captains, please forward this information to your team members. Thank you!

Line and Box Judging:

First, thank you to everyone who will be helping with line and box judging!  We couldn’t put on a tournament without you!

Ø  Line judges will be writing the times on the racing sheets.

Ø  If you are unable to fill a seat during your assigned judging slot, please let someone from Texas Heat know so that we can find someone to take your place.

Ø  Tickets for the Judge’s raffle will be in the welcome bags

Racing:

Ø  This will be a one ring tournament.

Ø  Racing will begin 7:30 AM Saturday and 8:00 AM Sunday. Saturday racing will conclude at the end of race # 92.  We will have 2 minute warm-ups for every team’s first race on Saturday and 1 minute warm-ups on Sunday.  After each team’s first race, warm-ups will be 1 minute. Warm-ups will begin when the previous race’s boxes are up. Do NOT wait for the judge to start the warm-up.

Ø  Box loaders – if you need help moving your box, please make arrangements before the race. Please be courteous to the incoming team and be prepared to move your box as soon as your race is finished.

Ø  Per NAFA rules, the baseboards on the jumps are 6”.

Ø  Judges will be John Fairbairn and Karl Ruetz and Steve Corona.

Ø  There will be a Captain’s meeting at 7:15am Saturday morning. Please plan to have at least 1 member of your club attend.

Ø  Measuring will be at 6:45 AM

Ø  If you discover a problem with scoring or any mistake in how the racing results were entered and posted, please find any member of Texas Heat in their crating area. DO NOT ask the table to help you with a problem or question. Thank you.

Lunch:

Ø  There WILL be a lunch break each day as close to noon as possible.

Ø  Pappa Joe’s will be on site both days for breakfast and lunch. Menu items include: breakfast tacos, coffee, cheeseburgers, hot dogs, chicken fried steak burgers, homemade chili, frito pies, fries, and vegetarian selections, along with canned drinks, bottled water, and many other menu choices.

Special Events:

Ø  Mat Time

·         Friday night mat time will begin at approximately 5:30 pm or when the lanes are set-up, and will end at 7:30 pm.

·         Sign up sheet will be available for 15 min slots (w/o lights) at the head table on Friday afternoon.

Ø  Memorial - Our annual celebration of life for our canine companions that wait for us in a better place

·         Tribute will take place during Saturday’s lunch break

Ø  Human Flyball

·         Human flyball race will take place during Sunday’s lunch break

·         Pre-qualifying games will be due by 4:00 Saturday

·         Two of the top four clubs from pre-qualifiers will be determined by 10:00a.m. Sunday in a “Mafia Wars” race elimination (whichever two clubs have the most racing points at that time) to compete for the trophy, bragging rights and an additional treat.  A consolation prize will be awarded to the runner-up!

Ø  Raffle

·         Saturday drawing at approximately 3:30pm

·         Sunday drawing at approximately 3:00pm.

Here’s a sample of what you’ll see:  Crates, crate pads, Power Flex wrap, designer collars, tickets to a Texas Rangers game - and much more!

Vendors:

Ø  Auburn Kennels

Ø  Brewster’s Barkery

Other Information:

Ø  Crating will begin on Friday at 3:00 PM

Ø  Please pay your camping/RV fee at the raffle table. The cost is $20.00 per night.  Spots available on first come basis.  Make checks payable to Texas Heat.

Site Information:

Ø  If you use the kitchen, please be sure to clean-up after yourself and leave the area in the same condition as you found it.

Ø  If you discover a problem in a bathroom, please notify someone on Texas Heat immediately.

Ø  There is no charge for tables, and feel free to use the wooden tables that are on site. If you use any tables please put them back where you found them. We are responsible for leaving the site exactly as we found it.

Ø  If you move any chairs that you find in your crating area when you arrive, or if you use any chairs, please return them to where you found them.

Ø  Please pick up any trash in your crating area before you leave. There will be numerous trash barrels located throughout the building for you to use. We ask that you do NOT dispose of liquids in the trash barrels. Please empty liquids outside or in the bathrooms, whichever is appropriate.

Ø  Do NOT potty dogs in front of the building where the parking is. Please potty dogs on the side of the building (there is a door behind the box section leading to this area), and of course, please PICK-UP AFTER YOUR DOGS. Thank you!

Scoring Information:

Ø  The winner of each heat will receive one tournament point and the winner of the majority of heats in a race will be awarded an additional two bonus points. 

Ø  Heats ending in a tie will result in each team receiving half of a tournament point.  If neither team wins the majority of heats because of a tie, there will not be an extra heat ran but both teams will split the two additional bonus points.  If neither team wins the majority of heats because of a double loss in one of the heats, there will not be an extra heat ran and neither team will receive bonus points.

Ø  Division tie-breakers.

·         Results of head to head competition at the race level.

·         Fastest legal time in head to head competition.

Emergency Vet Information:

We hope that no one will need this information, but just in case, the nearest emergency vet is located in Conroe, TX. Hours are Friday at 6:00pm til Saturday at 8:00am and then Saturday noon through Monday at 8:00am. Phone number is: 936-539-3800 (calling ahead is recommended).  Their address is: 920 West Dallas St., Conroe, TX 77301. Web site:  www.emergencyvetconroe.com